Vital Quaker Tools (Kitchen Remix Version)

Today in leading the Firstday School for our middle school/early high school group, I brought a few props to help me make some points.

Among other things, I brought our sifter and our funnel.

When the lesson was over, it was time for the group to go to meeting for worship for the last 15 minutes. I gathered some of my things up, but left others, including the kitchen gear.

In meeting, I had a nudge to talk about the funnel and the sifter. I wanted to stand up and hold them up, for these simple, everyday tools to be visible, not just imagined. However, I had left them upstairs. So it seemed that this was not a message for that time and place.

We had meeting for business after lunch. It started with the Third Query for Philadelphia Yearly Meeting, on spiritual nurture, ministry, and religious education. Among the many queries of the Third Query: "How do we teach about Quaker practices in business and worship and their importance to the functioning of our Meeting community?"

By then I had my funnel and sifter with me again, and I felt clear to speak the message, more or less like this:

These tools are important for Quakers. As with a funnel, in meeting for worship we can take all of our thoughts, feelings, and experiences, and focus them toward the center, and drop them into the container of meeting.

As with a sifter, in meeting for business we sift through the flour and strain out any chaff or pebbles, and let the good stuff drop through to be used. [spin handle of sifter for emphasis]

The tools -- centering, discernment, or even meeting for worship or meeting for business themselves -- are not the point of Friends worship. However, in my experience, they are very helpful tools indeed along the way to learning to love God and to love my neighbor. It's important for adults as well as teens to be taught, or reminded, of this.

SF Meeting's new Fund for Leadings

In July 2010, San Francisco Monthly Meeting approved the following guidelines for our new Fund for Leadings. I share them here because I think this is an exciting effort that Quaker meetings and even other congregations should know about. They were drafted by an ad hoc budget committee, and edited by me following two periods of discernment at monthly meeting for business.

San Francisco Friends Meeting
Fund for Leadings

In May 2010, San Francisco Friends Meeting created a Fund for Leadings (Minute 2010-05-09). The purpose of this fund is to encourage Friends who feel “a sense of being called by God to undertake a specific course of action” to pursue their leadings. We hope members and regular attenders will feel inspired to apply for ministry support money to help manifest spiritual leadings. Friends will submit a written request and funds will be approved by the meeting for business to ensure fairness and transparency.

The meeting approved creating the Fund for Leadings with $30,000 from the General Fund. In First month 2011, the meeting will review and evaluate this program and the fund. Based on this review, the meeting would decide to continue the fund, apply additional funding, or lay down the fund. If the funds are not expended at that time, Friends will review the Fund again later.

We are excited this financial resource is being put to use for good works, spiritual leadings, and ministry as an expression of witness to our faith and practice as Friends. We look forward to education and conversation around the topic of our leadings in the coming months.

Guidelines for Requests for Support from the Fund

The intention of the Fund for Leadings is to support members and regular attenders of the San Francisco Friends meeting to pursue a new leading or a new phase of an existing leading, which would otherwise not be possible without corporate discernment and financial support. Ideally the Fund for Leadings would assist an individual (rather than an organization) who does not have access to or support from other funding sources.

Support from the Fund for Leadings will help Friends bring their ministry into action. Our hope is that the Fund for Leadings will stimulate dialogue and discernment of how Spirit is moving us to act in the world. From this deep listening, we encourage Friends to step forward, seek support, and consider submission of a proposal. All requests will be considered with the following guidelines in mind. To nurture this process, Ministry & Oversight will offer a series of workshops on discerning leadings and ideas for how to bring a leading into acts of ministry in the world. (Note: Funding is already available for scholarships and travel assistance to Quaker gatherings and conferences through the meeting’s Gatherings Fund.)

Clarification on “Leadings”

In Pacific Yearly Meeting's Faith & Practice, a “Leading” is defined (p. 135) as “a sense of being called by God to undertake a specific course of action. A Friend may submit a leading to the Meeting for testing by corporate wisdom. A leading often arises from a concern.” (A “concern” is defined as “a quickening sense of the need to do something about a situation or issue in response to what is felt to be a direct intimation of God’s will.”)

It is Friends practice to test a leading through prayerful individual and corporate discernment. (Discernment is “the process of seeking and discovering that which is deeply true.”) Friends seeking support through the Fund for Leadings should request a “Clearness Committee” from Ministry & Oversight for further discernment of their leadings. The report from the clearness committee should be included in the written request for support.

State of San Francisco Friends Meeting

Here is the annual "state of the meeting report" for 2010, as approved today by San Francisco Monthly Meeting of the Religious Society of Friends (Quakers).

State of the Meeting Report 2010:
San Francisco Monthly Meeting

Approved at monthly meeting for business, 5/9/2010

Meeting for Worship

The weekly meeting for worship seems grounded and full as we wait upon the Holy Spirit. Vocal ministry varies widely in quantity, and yet the quality seems generally at a good level. One recent week we had no vocal ministry and a week or two later we had ten different pieces of vocal ministry.

The Tuesday evening meeting is small but centered; it recently moved to Wednesday evenings, to be closer to midweek.

We continue to hold an extended meeting for worship from 9:30 to noon on the fifth Sundays of a month. The longer times often lead to a greater depth of worship for Friends.

Meeting for Business

Visitors have remarked that our meeting for business seems grounded and spiritual. In a major piece of business, we took several months to discern at some length about a service project – opening a neighborhood food pantry at the meetinghouse. The time seemed right, given the recession and the increased need, and unity was reached in March. At our first pantry in April, a lot of outreach was done in the neighborhood, and we served more than our goal of 50 households the very first time. We are engaging with the SF Friends School community in finding volunteers; other people have found us through our volunteer management signup page on the internet.

A new feature at business meeting in the past year has been brief reports from ministers among us. These have uplifted us as we realize the depth and breadth of ministry among the members of our meeting, ranging from an art gallery internship program for at-risk teens, to republishing classic Quaker works, to convening the Quaker study and Bible study groups at our meeting for 20 years.

Witness

We welcomed Rolene Walker home from her Walk with Earth. It was wonderful to have her back among us, as we learned more about the lessons and learnings she gained from her time between California and Chile. Meanwhile, Rolene likes to remind us that people who have leadings to go out into the world also need people to stay home to “tend the fires.”

Several Friends have been following a leading to resist the payment of taxes to fund wars. Two of our members have spent many weekends traveling to other meetings in College Park Quarterly Meeting to raise awareness of this issue. A distant member visited and spoke of his own path, including a federal lawsuit he has filed. A minute was approved by the meeting that recognized the variety of ways people have followed this leading, and affirmed our support for this witness.

Our vigil for peace outside the federal office building continues into its ninth year. Fortunately, we have support from American Friends Service Committee (AFSC), Episcopals, Buddhists, and many others, as our meeting’s presence at the vigil is often fairly small.

Comings and Goings

Our large urban meeting is blessed with many visitors, and many newcomers, and many people who move on to other places or other activities. Efforts to welcome newcomers a few years ago have paid off in the last year as several new members joined the meeting. We still have to remind ourselves from time to time to welcome newcomers, and repeat visitors, and help them feel included. We strive to be a teaching meeting, whereby people who sojourn with us for a spell may feel refreshed or inspired or willing to experiment. We have had a number of convincements in the past year.

Other long-time members have moved away, or had their memberships transferred, and we are glad to support them in their new meetings.

Children

Our community truly feels intergenerational. We have a lively group of young children at the meeting these days, and the children’s religious education committee strives to serve children at the nursery, young elementary, and older elementary levels. It is our hope to continue to engage the older children as they mature; we will need help to do that. We are blessed to have a dedicated and talented childcare worker who grew up in La Jolla Meeting.

Finances and Building

We dealt with a budget deficit in 2009, as donations were down significantly. Our building continues to receive significant use, through tenants AFSC and Institute for Public Accuracy, and through building rentals by community groups. Our building manager has kept the usage of the building high even with the recession, and has managed several improvement projects in the past year.

As part of an ongoing effort, the Treasurer identified a baseline of funds needed for operation of the meeting and for prudent building reserves. An ad hoc committee is looking at possible uses for the funds in excess of that baseline. We hope to examine this prayerfully in the coming months.

The possibility of renovating our kitchen remains a topic of discussion. In the past year an ad hoc subcommittee wrote queries for all to consider, and convened a worship sharing session. In the coming year we will discern what our calling, if any, might be around improving the kitchen.

Community

Our sense of community is sustained by our fellowship hour; study groups; the annual meeting retreat; and other activities, such as Friendly 8’s potluck groups. Many San Francisco Friends participate in the wider world of Friends, often in leadership roles, including through organizations such as Quarterly Meeting, Pacific Yearly Meeting, Friends General Conference, Friends for Lesbian, Gay, Bisexual Transgender and Queer Concerns, Friends World Committee for Consultation, Quakers Uniting In Publications, AFSC, and Alternatives to Violence Project (not officially Quaker but started by Friends).

We are not at all perfect, but we are usually able to communicate clearly with one another when our feelings are hurt or our expectations are not met. This is helpful in creating a sense of trust, and giving us a glimpse of the Beloved Community among us.

Summary

The spiritual state of San Francisco Monthly Meeting appears to be healthy and vibrant. We pray for the Spirit’s continued blessing and guidance, that it may truly be so and that it may remain so.

Respectfully submitted,

Chris Mohr, Clerk

Neighborhood Food Pantry Coming to the Meetinghouse

Today San Francisco Monthly Meeting came to unity to create a neighborhood food pantry at the meetinghouse for the San Francisco Food Bank. The process officially began in November, when the proposal was first made to business meeting. The second month, we found unity to apply to the Food Bank to become a site, but not to actually be a site. They said yes, told us what day and time it would be, and then we had more questions.

So last month we invited a Food Bank staffer to be on hand to answer questions -- lots of questions -- and then we discussed logistics among ourselves for a while after she left. After that, I was kind of exhausted. I had hoped we might actually get to discerning about whether this was a leading or not. Well, discernment goes better if you have more energy, and you don't begin when you're already exhausted, so it was wisely suggested we had done enough that day.

As meeting clerk, I tried to reduce this month's agenda to a minimum to keep our energy level high enough for the work we had to do, but of course other things crept onto it nonetheless.

Still, we got through the other business fairly efficiently, and so came time for the food pantry discernment.

I laid out the history of this proposal, as well as the activities that had preceded it.

(I meant to mention that a person in our meeting had, as a staffer for the AFSC at the time, founded the lovely and successful Heart of the City Farmers Market in the low-income Tenderloin neighborhood, but I forgot. Robin and I used to shop there often when we lived nearby. The same person went on to found a regional food co-op called SHARE, and our meeting hosted one site for the co-op. Other people organized monthly dinners at a homeless shelter for several years in the 90s. So there is a long history of food activism in our meeting.)

I laid out the opportunities and the challenges, which had all been raised in the previous few business meetings.

I then read a section from Pacific Yearly Meeting's Faith and Practice:

The Meeting’s work of discernment is a corporate search. The Clerk does not direct the communication toward certain predetermined goals, but keeps dialogue open, promoting free and full exploration of the matter under consideration, while fostering a sense of the guidance of the Holy Spirit. The Clerk is responsible for discerning and stating the sense of the Meeting and presenting a minute when unity has been reached.Members of the Meeting may sometimes assist the Clerk in this. If a member believes that the Clerk has incorrectly discerned the sense of the Meeting, it is appropriate to speak up. Similarly, someone may propose that unity actually has been reached and suggest that a minute should be recorded.

I then asked Friends to settle into worship, to clerk ourselves, and to speak from the silence as led without waiting to be recognized, which is otherwise our usual practice.

The first period of silence was extremely long for me. What would be said? Eventually a Friend spoke, an elder of the meeting (though he's not that old!), to say he felt it is a calling of the Spirit to our meeting. He went on to list a number of practical and logistical concerns our Property and Finance Committee had identified, but they were about implementation, not any stops for having the food pantry itself.

The discussion continued along similar lines in quite a deep way, with many Friends rising to speak. Eventually, as I was about to suggest we had found unity, another Friend did it for me, just as Faith and Practice said could be done. So that felt like a good sign to me -- that I was sensing the same things others were.

One thing I appreciated was that what I had to say as an individual had been said, so there was no need for me to rise, step to the side of the clerks' table, and speak as an individual. (Yay, I clerked myself!)

I asked if Friends had a sense of unity, and there was assent in the form of nods and a few spoken yeses.

Having had numerous conversations about this topic with people in the meeting in the last month, I had already had a sense of unity emerging before this business meeting. So my last bit of preparation had been to compose a draft minute for testing if it seemed appropriate.

I read the draft, and indeed, it was pretty close to what the meeting approved, with a few substantive things added about the charge to the committee organizing the food pantry.

I asked if Friends approved the minute as amended, and they said yes.

A Friend who is visiting San Francisco from Australia for the year said, "May I do a little dance?" She then stood up, raised her hands, and did a little circle dance in place. It was in keeping with the joyous spirit of the moment.

There is undoubtedly a lot of work to do, and a lot of volunteers to recruit. But I think with God's help, and each other's, we can do it.

Our minute ended with a sentence to the effect of: "Above all, we pray for the Spirit's guidance in helping us faithfully maintain this work." May it be so.

Affirmation from meeting for business today

Today San Francisco Meeting's monthly meeting for worship with a concern for business, the first in 2010, went rather smoothly.

We heard about the internship program two members run for at-risk, low-income teens at their art gallery (a fine example of multiracial, cross-class organizing!), approved two new members, approved the 2010 budget, and heard the latest about a possible service project we're discerning whether or not to take up, among other things. The report on the gallery was particularly moving, as another Friend spoke about a recent performance he had attended, where the youth performed monologues they had created. He also talked about how the youth just adore Anne and Tony, the Friends who run the gallery and the program. He was fighting back tears as he said this, and as a former criminal defense attorney, he isn't prone to doing that often.

Business meeting was over in a bit less than two hours, I think, and in any case, it felt relatively short for the amount of business we conducted.

This is in sharp contrast to last month, when we had extensive conversation about the budget and didn't approve it; discussed the service project, and approved submitting an application to work with a service partner but were not ready to approve actually participating if we are accepted; and reviewed whether the minutes from the month before had appropriately recorded a difficult issue that month. It lasted over three hours, closer to three and a half, and was probably the longest one I've clerked in a bit over two and a half years of clerking.

Yet the meeting never descended to argumentation or bitterness. It was just long, and rather draining.

With today's meeting as a frame of reference, it now seems to me that last month we were plowing fertile, if perhaps fallow, ground. We had to break up the clods and ready the soil for the seeds. And so today the sprouts were appearing.

A first-time visitor from a small Friends meeting in Australia, who has moved to the San Francisco Bay Area for the next year or so, stayed for meeting for business. At the end, during "Affirmations, Joys, and Concerns," he said he had found our meeting for business to be spiritually grounded. I was grateful to him for saying so, and to San Francisco Friends for providing the evidence that prompted him to notice.

God, thank you for your many blessings!

Interrupting the aggressive cycle

Months ago I meant to blog about how dogs interrupt the aggressive cycle for wolves.

This came from a conversation at Ben Lomond Quaker Center, during the workshop led by Robin, Wess, and Martin on Primitive Quakerism for a Postmodern Era.

Anyway, Dave was telling us that dogs are "neotonous" wolves -- developmentally, they are like wolf puppies. That's why people keep them around.

The added benefit is that they smell like wolf puppies to wolves. And wolves are instinctively tolerant and encouraging of their puppies.

The wolf's "aggressive cycle" is to hunt, stalk, and then attack the prey (usually in a pack). So when a wolf scents and sees a shepherd dog near the herd, it gets confused. When the dog snarls and barks, the wolf is interrupted in the middle of its aggressive cycle. Is this snarling animal a foe or a little one? That is usually enough to end the threat.

(I don't claim any of the above is strictly, scientifically, and technically accurate. It's a fairly faithful report of the conversation we had, though.)

The parallels with active nonviolence seem clear. The challenge is to find ways to interrupt the human cycle of aggression and violence early enough to stop it from erupting. That takes courage and seemingly endless creativity.

PacYM wrapup: The Epistle (long)

Well, Anthony Manousos, Western Friend magazine, and my good friend Robin Mohr all wrote about Pacific Yearly Meeting, so I don't feel the need to go further into great detail here.

I did clerk the epistle committee, which was only possible because Robin did attend the last two days of the session. I am grateful to our friends Erik, Jennifer, and Jason, who as it is watched my kids more than I watched theirs. The nice thing is, though, that all of our boys are getting big enough to wander around without much supervision. In fact, they spent most of their free time up in a big pine tree that was great for climbing.

As I said in my worship sharing group, "Go, primates!"

Anyway, this is what Pacific Yearly Meeting's Faith and Practice has to say about the epistle committee:

epistle committee (ad hoc): The Epistle Committee prepares a statement (epistle) expressing the spirit and concern of the annual session to be sent “To Friends Everywhere” when it has been accepted by the Yearly Meeting.

This committee is appointed by the Ministry and Oversight Committee and consists of three Friends who serve for the duration of the annual session. Their names are publicized at the beginning of the annual session so that Friends can contact them with suggestions. One member, who should have served the prior year, is appointed Clerk. A first draft of the Epistle is read at a plenary session prior to the final day. Then the committee may hold an open meeting for consideration and discussion of proposed changes. The revised Epistle is presented at the plenary session before the closing Meeting for worship.

Well, none of us had been on the epistle committee last year, and I ended up clerk, mostly because they asked me first.

So here is what we wrote:

PACIFIC YEARLY MEETING EPISTLE 2009

Final as Presented to Plenary, 1st 8th Month 2009

To Friends everywhere:

Greetings of all peace and good to you, dear Friends!

We in Pacific Yearly Meeting carry you in our hearts here at our 2009 annual session, held 7/26 to 8/1 at Walker Creek Ranch in rural Marin County, California. We have heard epistles from other Yearly Meetings throughout the week, reminding us we are part of the larger body of the Religious Society of Friends.

Our 2009 annual session has provided us with many opportunities for worship in spirit and truth, as well as for learning, fellowship, and relaxation in the countryside. The setting, hemmed in by rolling, fog-enshrouded hills, reminded us of the musical “Brigadoon,” as we recreate once again this faith community.

This week we deepened our faith together, in community. A major topic before us was a proposal to create a Youth Program Coordinator as the yearly meeting’s only staff position. A year ago, Pacific Yearly Meeting approved the position in concept. An ad hoc subcommittee circulated a detailed proposal and gathered extensive feedback from meetings and individuals, compiled in 110 pages of appendices.

Wrestling with this proposal demanded the best of us. We were reminded to be faithful to our Quaker practice of meeting for worship with attention to business. We needed to step back from results, create space, and leave room for the Spirit to enter. We were not here for a product or goal, but to be faithful and uncover: What does God will for us? After lengthy and difficult discernment, we came to unity to try this three-year experiment. Friends were reminded we remain one community, bonded by love.

Opportunities for nurture and growth of our spiritual lives included extended worship every morning. The children participated for the first 20 minutes, with a lesson, and then retired to their programs. Vocal ministry reflected a grounding in Quaker faith and practice. The lengthened periods of worship created more space for the Spirit to breathe and allowed time to absorb each ministry.

Friends found inspiration through shared reflection and study, including Bible study and a series on transformative Quakers. Worship sharing in smaller groups explored the theme of community and our relationships with our meetings. Meeting for memorials was powerful as usual, offering Friends a chance to remember the departed. The presence of the entire yearly meeting community—babies, children, teens, adults, and elders—showed the full circle of life present among us. An intergenerational dance later that evening provided a vibrant celebration of life.

The clerk’s reminders and steady hand helped conduct business in good order. One notable example of improved process this year was the swift approval of the budget on second reading. Friends often reminded one another of the importance of our testimonies, including equality, integrity, and peace.

We approved a minute from Peace and Social Order Committee against the U.S. war in Afghanistan and supporting peacebuilding. Another minute on healthcare for all in the U.S. was adopted. We were concerned that the American Friends Service Committee reported a 50% budget reduction, a result of the economic recession. Other reports, interest groups, and a tabling fair provided opportunities for Friends to engage with numerous other organizations and concerns.

We engaged on the difficult topic of racism within the Society of Friends. Visitors Vanessa Julye and Janice Domanik, coordinator and former clerk respectively of the Friends General Conference Committee for Ministry on Racism, convened affinity groups and discussions. Vanessa also discussed the new book she co-authored, Fit for Freedom, Not for Friendship: Quakers, African Americans and the Myth of Racial Justice. Friends of color wrote an open letter to the community, naming a certain level of interracial tension, asked to be greeted, and asked the Yearly Meeting to support Vanessa’s return in 2010.

The natural beauty of Walker Creek Ranch provided encounters with wildlife, as well as opportunities for reflection on the environment. The Unity with Nature Committee has found new energy, fostering a dialogue held in monthly and quarterly meetings about an emergent testimony on harmony with nature.

We also made many efforts to “green” the annual session. In the past year 48 committee meetings were held by conference call, saving on travel impacts. Some Friends bicycled to our site from locations in the San Francisco Bay Area. Meals were primarily vegetarian, with as much locally grown food as possible. We also ate one meal of plain rice and beans in solidarity with the many people around the world who eat simply at every meal. A Friend [Rolene Walker] presented her Walk with Earth from San Diego, California, to Santiago, Chile. Over 380 people have walked part of the way, including many from our yearly meeting. She described the miracles that can open up when one faithfully follows one’s leading from God every day.

Children’s programs nurtured the children’s spirituality and their experience of our yearly meeting community through lessons, games, and outdoor activities like canoeing and swimming. Junior Yearly Meeting had a sizable turnout, and the teens created guidelines for participation and their own schedule. Their spirit and energy provided Light for all of us.

We send our loving greetings and our gratitude to you all and the larger world of Friends.

In peace and friendship,

On behalf of Pacific Yearly Meeting
Joe Franko, Clerk

Amended report, plus Unity and Minute on Friday!

My previous post about the Pacific Yearly Meeting discernment about the youth program coordinator proposal was a bit off. Unity may have been stated by the clerk at the Tuesday plenary on the topic, but it wasn't actually there -- yet.

Today, Friday 7/31, unity was found to create the position for a trial period of three years, though at least one Friend stood aside from the decision.

It was a long and at times painful discussion. Very often Friends reminded one another to speak their truth and in love. I want to nominate a couple of Friends for Minister of the Week! I'll see if I can write a little about it later.

Anyway, that's about all the coherence I can muster right now. I just printed the final draft of the PacYM epistle; I ended up as clerk of the epistle committee. I'll publish it once it's accepted (and possibly edited) at the final plenary on Saturday.

Unity found, minute elusive at Pacific Yearly Meeting

This afternoon the plenary session reached unity on creating a youth coordinator position for three years.

However, agreeing on the minute had to wait. The parents of children had to leave to sign their children out of the children's program. There wasn't time to wordsmith the minute, and there may have even been some Friends who wished to stand aside. Without being able to keep the full group together, the presiding clerk said he would write out the proposed minute, post it, and we'll come back to it later.

(For background, see my previous post; and see pacificyearlymeeting.org for the 28-page proposal and 110-page appendices!)

Okay, now I have to go listen to Rolene Walker talk about her Walk with Earth.

Two Gems from Quaker Business Meeting

Today at San Francisco Monthly Meeting, the following two gems were offered, and I wanted to capture them here.

The first person said his two communities in San Francisco are the Friends meeting and the S.F. Gay/Lesbian Freedom Band (they do the "Dance-Along Nutcracker" every December). He compared making music with the band to a Friends meeting:

Silence is our canvas. We seek harmony. Dissonance is not always a bad thing. And when the dissonance resolves into harmony, it makes the harmony that much sweeter.

The second person described the possibility of some renovations in our building, the extent of which we don't have unity on yet:

I hope we'll do the things we need to do and not do the things we don't need to do.

I thought that was a really good guide, actually—a reminder that we shouldn't do something just because we can or because "everyone" does, but only because it's needed and we hear the call of the Spirit to do it.

Some of the organizing tasks of a clerk among Friends

I wrote up the following as a handout for a workshop for staff and board committee clerks that I'm leading on 11/24/08 at the San Francisco Friends School. The board of trustees of this particular school is very well organized and well run, in my experience. They need some time to grapple with the spiritual nature of Friends decision-making, and how to apply it in a school context, so that will be a focus of what I address. Nonetheless, every committee clerk should be mindful of good organizational practices, so I created these two lists.

In my experience, unprogrammed Friends meetings have a great need for lists like this, especially because most of us don't have staff. Does your monthly, quarterly or yearly meeting have anything like this? I assume Philadelphia Yearly Meeting does, because of the work Arthur Larrabee has done through the years on teaching clerking. Feel free to add links to other resources in the comments. It wasn't meant to be comprehensive; rather, I was trying to fit it all onto a one-page handout.

SOME OF THE ORGANIZING TASKS
OF A CLERK AMONG FRIENDS

1. Set an agenda, preferably in writing; if feasible, distribute in advance.
2. Begin and end the meeting with a moment of silent reflection or worship.
3. Facilitate the meeting.
   • Create the opportunity for all views to be heard.
   • If it is a large group or if it is a contentious discussion, ask people to be recognized before speaking.
   • If necessary, allow for a short period of silence between speakers.
   • If someone hasn’t spoken, ask if he or she has something to add before the discussion concludes.
4. Take minutes, or assign someone else to take minutes.
   • If there are “action minutes” recording a decision by the committee, consider reading back the wording of that minute to be sure everyone agrees about what was decided and how it is recorded.
   • Distribute the minutes soon after the meeting, or have them available at the next meeting.
5. Check in with committee members between meetings as needed to remind them of assignments and learn about progress.
   
6. As needed, consult with the board clerk or other committee clerks who may have relevant information about the matters your committee is addressing.
   
7. Find outside resources to help with the work of your committee, or ask for help from the committee to find the resources or to follow up on your leads.
   
8. Find or develop queries as needed.
   
9. Publicity and communications:
   • Give enough advance notice for meetings, especially to people who weren’t at the last meeting.
   • Send a meeting reminder by email; leaving a phone message can be even more persuasive.
   • If a meeting will be open to the rest of the community, provide enough advance notice for everyone to hear about it.

Some Printed Resources for Clerking Among Friends

1. Beyond Majority Rule, Michael Sheeran. The classic text on Quaker unity decision-making, written by a Jesuit.
   
2. Growing into Goodness: Essays on Quaker Education, Paul Lacey. See especially Chapter 3, “Roots and Fruits: Quaker Decision Making.”
   
3. Faith and Practice, Pacific Yearly meeting: See www.pacificyearlymeeting.org.
   
4. Beyond Consensus by Barry Morley; Pendle Hill Pamphlet. Discussion of the distinction between consensus in decision-making and a “sense of the meeting,” reached through discernment of a greater wisdom or continuing revelation of truth.
   
5. Friends Council on Education: See www.friendscouncil.org. Publications for sale include:
   • Governance Handbook for Friends Schools, with a section on decision making;
   • Principles of Good Practice for Friends School Boards & Trustees.
   • The Quaker Decision-Making Process: What is it? How do we use it in a Quaker school?

Finally, in the context of a Quaker meeting, rather than a school, I would also highly recommend San Francisco Meeting Member Elizabeth Boardman's Where Should I Stand? A Field Guide for Monthly Meeting Clerks, published by Quaker Books of Friends General Conference. Elizabeth also has a blog for it at whereshouldistand.blogspot.com.

Queries for our state of the meeting report

At our business meeting last Sunday (2/10/08), we used the following five queries to provide input into our State of the Meeting report. There was time for three sequential worship-sharing groups, so people got to pick which three queries they most wanted to respond to. The exercise was well received, and several people who had to leave early got to participate in at least one small group.

Afterwards, I realized how important it is in an unprogrammed Friends meeting to have time for "voice and choice." We spend the bulk of our official time as a community in large group meetings for worship or for business, and in practice only a few people talk much. Breaking up into small groups is a crucial way for more people to have a chance to speak up and be listened to.

And the opportunity to pick which three of five queries meant that people had some control of what they would talk about and in what order. That seems important, too -- so often, the clerk or perhaps the committee clerks set the agenda for business meeting, and so to offer an occasional chance for individuals to help regulate the flow for her- or himself seems healthy.

Here's what we considered:

1. In what ways are we a community for growth and transformation – individually, corporately and in the world?


2. What challenges do we face as a meeting? In what ways can we make our challenges into opportunities for growth?


3. What are the gifts and assets we have as a meeting, that we bring to all of these questions?
     » spiritually: personal spiritual gifts, community relationships
     » financially: investments, assets, donations (to and from meeting), property
     » communally: acts of service and care for one another and the wider community/world


4. In what areas do we need to know more, either through education or through worshipful discernment?


5. Where is God calling us at this time?

If anything, we didn't have enough time for the amount of possible material. Most of the groups were three to five people, which seemed just right. I received several positive comments that engaging this way was positive and inspiring. I also realized that in writing the queries -- as with any set of Quaker queries -- I got to insert my own values implicitly into the process by which questions I posed. All around, an interesting process!